Hosting a MOCA Meeting

We're glad you have an interest in hosting a statewide Maine Old Cemetery Association (MOCA) meeting. Meetings are held throughout the state three times a year - usually in spring, summer, and early fall. We try to vary the locations so that all three meetings for a given year are not in the same geographic area.

Host Group Responsibilities

Facility

Supply a meeting facility that is preferably handicapped accessible and that will comfortably seat from 30 to 50. There should be handicapped accessible rest room facilities. MOCA needs about 8 long tables for such things as registration, membership, MOCA archives, MIP records, cemetery stone rubbings and rubbing material, and other displays. Should the host group care to make any necessary arrangements, we welcome other display or nonprofit group sale tables of appropriate material or information. MOCA should be consulted about the facility fee before the facility is engaged. If the facility does not require a specific fee, MOCA will make a donation.

Refreshments

Provide coffee and donuts/muffins or... for the morning. MOCA and the host group split the $3 per person registration fee; however, should this not be enough to cover the costs incurred by the group, MOCA will make up the difference.

Lunch

Provide a soup and sandwich, dessert, and beverage type lunch for about $6+ per person for those who wish. In the event a lunch cannot be provided, we can advise members to "brown bag" their lunch. Often, providing the lunch is a good fundraising project for a local group.

Speakers

The host group provides one or more speakers for the morning sessions and someone to lead the afternoon tour of local cemeteries. For added interest, cemetery tour guides are encouraged to share the history of some of those who are buried in the cemeteries. Whenever possible, we ask that an alternate afternoon activity - such as a museum or historical society facility - be available for those who are not able to walk around in the cemeteries or for if it rains.
The morning speakers usuall speak on the history of the area or on a cemetery preservation project that the town or area group or school has undertaken. Other topics of interest are laws as they relate to cemeteries, mourning customs, funeral home records in the area, or similar topics. The MOCA program chair is the past year's president and is available for consultation and suggestions. S/He might even have a program idea/topic/theme or even specific speakers that are available on a specific topic.

For additional information or to begin planning to host a MOCA meeting, please contact MOCA President, Cheryl Willis Patten.

Dedicated to the Preservation of Maine's Neglected Cemeteries since 1968.
Maine Old Cemetery Association, PO Box 641, Augusta, ME 04332-0641
MOCA is a non-profit Maine corporation and is tax exempt under the provisions of Section 501(c)(3) of the Internal Revenue Code.

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